AI Automation Setup — Miss Fewer Calls, Win More Jobs
Quotes, reminders and invoice follow-up can slip when you are on the tools. Start with one repetitive task and build a workflow that fits the way your business operates.
Six Workflows Worth Considering
Choose the task that costs your business the most time. We check your tools, agree the rules and measure whether the new workflow helps.
Missed-Call Text-Back
Prompt follow-upYou're under a house, on a roof, or elbow-deep in a switchboard. You can't answer. AI texts the caller back in 20 seconds, qualifies the job, and books it into your calendar.
Quote Follow-Up That Actually Happens
Scheduled nudgesYou sent the quote Tuesday. It's Friday. You forgot to follow up. AI sends the nudge for you — professionally, in your voice, at the right time.
Invoice Chasing Without the Awkwardness
Consistent remindersAI sends payment reminders at 3 days, 7 days, 14 days. Polite but persistent. You don't have to make the 'hey mate, about that invoice' call.
Review Collection on Autopilot
Review requestsJob done → AI sends Google review link 24 hours later. One gentle reminder at day 7. Your rating climbs while you're on the tools.
After-Hours Call Handling
Your escalation rulesEmergency call at 9pm? AI answers, qualifies urgency, books the job or escalates to your mobile. You decide what counts as urgent.
Booking Confirmations & Reminders
Booking remindersCustomer books Tuesday 9am. AI confirms Monday arvo, reminds Tuesday 8am. No-shows drop. Your schedule stays full.
Works With Your Existing Tools
We don't replace your software. We make it smarter. AI plugs into what you're already using:
Don't see your tool? Ask us — we probably integrate with it.
How It Works
We Map Your Workflow
30-60 min callWe look at how calls, quotes, and admin are currently handled. Where are you losing leads? What's the first automation that pays for itself?
We Build & Connect
2-5 business daysWe configure the AI, connect it to your ServiceM8/Tradify/Jobber, write your scripts, test everything, and train you on the walkthrough call.
You Stop Losing Leads
OngoingEvery missed call gets texted back. Every quote gets followed up. Every invoice gets chased. You focus on the tools, we keep the system running.
Example Workflow: Quote Follow-Up
Before: A quote is sent, but the next step relies on someone remembering to follow up.
After: An agreed reminder is scheduled. It stops when the customer replies or the quote is accepted, and exceptions return to you.
How to assess it: Compare follow-up completion, accepted quotes and time spent against your starting point. This is an illustrative workflow, not a customer case study or earnings promise.
What It Costs
Every tradie's setup is different. A plumber with ServiceM8 and Google Calendar is different from a builder using Tradify and Xero.
Here's how pricing works:
- 1.Book a free audit. We map your workflow — calls, quotes, invoicing, calendar. 30-60 min.
- 2.We quote your specific setup. One-off setup + monthly subscription. No surprises, no hourly billing.
- 3.You decide. Proceed and we start building. Don't proceed, you keep the audit as a roadmap.
Why we don't list pricing here: A solo plumber and a 5-person electrical crew have completely different needs. Public pricing would either scare one of you off or underquote the other. A 30-minute audit means you get a real number based on your actual situation.
No lock-in. Cancel anytime.
Common Questions
How much does AI automation setup cost for tradies?
Setup is quoted after reviewing your workflow, software and access. We confirm the setup cost, ongoing fees and any third-party usage charges before you commit.
Do I need to change my phone number or software?
No. Your number stays the same. We check whether we can connect to the tools you are using — ServiceM8, Tradify, Jobber, Xero, Google Calendar. If you don't use job management software yet, we can recommend one that fits your trade.
What if the AI says something wrong to a customer?
It's trained on your scripts and your business info. It knows what it can answer (pricing, availability, booking) and what it should escalate (technical questions, complaints, quotes). If it's unsure, it takes a message and you call back. You set the rules.
Can it handle after-hours emergencies?
Yes. You define what counts as an emergency (burst pipe, no power, gas leak). AI qualifies the call, books it if it fits your criteria, or escalates straight to your mobile if it's urgent. You decide when you want to be woken up.
How long does setup take?
2-5 business days from our first call to going live. We do the work — you just need to be available for a 30-60 minute kickoff call and a 30-minute handover call.
Is the audit really free?
Yes — 30-60 minutes, no charge, no obligation. We'll map your workflows, identify what you're losing, and quote your setup. If you proceed, great. If you don't, you keep the audit as a roadmap. We ask that you only book if you're genuinely considering automation — we're busy building systems, not just selling them.
What if I want to cancel?
No lock-in. Cancel anytime. You keep any custom scripts or configurations we built. The AI platform stops working, but your business keeps running like it did before (just with more missed calls again).
Stop Losing Leads While You're on the Tools
Book a free 15-minute audit. We'll look at how many calls you're missing and show you exactly what AI automation would catch.