The Problem With "I'll Just Use a Spreadsheet"
Spreadsheets work fine until you have 40 clients. Then 60. Then someone cancels on Monday and you forget to reshuffle the route until Tuesday morning. Then three clients don't show up because they forgot. Then you're spending Saturday catching up on admin instead of running jobs.
The businesses winning in Adelaide right now aren't working harder — they've automated the repeatable stuff. Your AI receptionist catches every enquiry. Your schedule rebuilds itself every time something changes. SMS reminders go out automatically.
You stop managing the system and start running the business.
Everything Included in the System
AI Receptionist — No More Missed Calls
Every call answered, 24/7. Bookings captured, questions answered, urgent calls routed to you. Works while you're on site, after hours, on weekends.
Auto Job Scheduling — Recurring Work Schedules Itself
Weekly, fortnightly, monthly clients — rostered automatically. Add a job, cancel a job, the schedule rebuilds itself. No Monday morning scramble.
SMS Reminders — Cuts No-Shows by 40%
Reminders go out 24 hours and 2 hours before every job. Clients reply to confirm or reschedule. The slot fills before you even notice it was empty.
Rebooking Flows — Cancelled Jobs Replaced Automatically
When a job cancels, the system texts your waitlist, offers the slot, and confirms the rebook — without you touching anything.
Simple Dashboard — See Your Week at a Glance
A clean view of today's jobs, tomorrow's schedule, this week's utilisation. No complex software — just what you need to run the week.
Connects to Your Existing Tools
Google Calendar, Outlook, Jobber, ServiceM8, Xero — we work with what you already have. No ripping out your current systems.
Built for Service Businesses Running on Recurring Work
Cleaning businesses
80 clients on rotating schedules, the roster builds itself
Lawn care & landscaping
Seasonal adjustments, route-friendly scheduling
Pool maintenance
Different schedules per client, weather-aware
Plumbers & HVAC
Preventative maintenance contracts auto-renewed
Pet grooming
Appointments, reminders, no-show recovery
Mobile allied health
Rounds scheduling with travel time built in
Not listed? If you manage recurring appointments or scheduled work, the system adapts. Book a free audit and we'll tell you exactly how it would work for your business.
What Businesses See in the First 30 Days
Simple All-In Pricing
No per-seat fees, no surprise SMS costs, no "talk to sales for enterprise pricing." One monthly figure that includes everything.
Setup
System configuration, client migration, SMS templates, calendar connections, testing: $1,000–$1,800
Monthly
From $200/month for up to 50 active clients. Includes AI receptionist, scheduling, SMS reminders, and all platform costs.
Scales With You
50–150 clients: $350/month. 150+: custom. Month-to-month available after initial 3-month minimum.
Most businesses recover setup costs within 60 days through reduced admin time and fewer no-shows.
Frequently Asked Questions
How long does the full system take to set up?
Most businesses are running the complete system within 5–7 business days. The AI receptionist goes live first (usually 2 days), then scheduling and SMS are configured in parallel. We test everything before you flip the switch.
Can we start with just one component?
Yes. Every component works standalone. Start with the AI receptionist if that's your biggest pain point, add scheduling and SMS as you grow. Month-to-month after your initial 3-month commitment.
What if we already have an answering service?
We either replace it or layer on top — depending on what your current service costs and what you're getting. Many businesses find we cost less than their current answering service AND do more.
What software does it integrate with?
Google Calendar, Outlook, Jobber, ServiceM8, Tradify, Xero, QuickBooks, MYOB — we connect to what you're already using. If you're not sure about a specific tool, ask during the audit.
What happens if we need to cancel?
After your initial 3-month minimum, it's month-to-month. Cancel anytime with 30 days notice. Your data is exportable — client lists, schedules, message history.
Is this actually built for Adelaide?
100%. Adelaide-based support, Australian SMS gateways, local phone numbers, and we understand the Adelaide market — same suburbs, same business types, same seasonal patterns for pool cleaners and landscapers.
Start With the Audit — No Commitment
We'll look at your current setup — how many clients, how you schedule, how you handle reminders — and tell you specifically what automation would fix, what it would cost, and what you'd save. No generic proposals. No sales fluff.
Ready to Stop Managing and Start Running?
The businesses that grow fastest in Adelaide aren't the ones working 60-hour weeks — they're the ones that automated the repeatable work. Let's build your system in a week.
Book Free AuditOr call 08 7100 9788