Who Needs Automated Job Scheduling
If you run a service business with recurring clients, you already know the pain. Every week there's a list. It takes an hour to build. Someone cancels. The schedule breaks. You spend half of Monday morning fixing it.
Cleaning businesses
80 clients on weekly, fortnightly, or monthly cycles — manually scheduling that is a full-time admin job
Lawn care & landscaping
Seasonal work, weather adjustments, same clients on rotating routes — manual rostering eats your morning
Pool maintenance
Every pool has a different schedule, every client has a different requirements list
HVAC & plumbing
Preventative maintenance contracts with recurring visit schedules — automate the booking, not just the reminder
Pet grooming
Recurring appointments that clients forget and cancel — automated reminders and rebooking reduces no-shows
Allied health home visits
Physios, OTs, podiatrists doing rounds — auto-scheduling with travel-time optimisation
What Automated Scheduling Looks Like
Your clients stay booked — automatically
Every client has a recurrence rule: weekly, fortnightly, monthly. The system knows the schedule. It builds the roster automatically, adjusts when jobs are added or cancelled, and keeps the route efficient.
SMS reminders go out before every job
Clients get a reminder 24 hours before. Then again 2 hours before. If they need to cancel or reschedule, they reply to the SMS — the system adjusts the schedule without you lifting a finger.
Dynamic rebooking when jobs drop out
A job cancels with 48 hours notice. The system looks at your waitlist, finds the next available slot that fits the client's preferences, sends them a rebooking SMS — and the slot fills within hours, not days.
Route-friendly scheduling for mobile workers
Jobs are sequenced to minimise travel time across a geographic area. If one job runs long and pushes everything back, the system alerts you and suggests adjustments.
The Numbers After Automation
Works With What You Already Use
We don't rip and replace your existing systems. We connect to what you're already running:
What This Costs
Setup is a one-time configuration cost — we build the recurrence rules, connect your client list, and set up the SMS templates. Ongoing is a monthly platform fee.
Setup
Depends on your client volume and how many recurrence rules you need. Most Adelaide businesses: $800–$1,500.
Monthly
From $199/month for up to 50 active clients. Scales with client count. Includes SMS costs.
Most businesses see the cost recovered within the first month through reduced admin time and fewer no-shows.
Frequently Asked Questions
Do I need to change my existing software?
No. We connect to what you already use. If you're on Jobber, ServiceM8, or even just a spreadsheet with your client list, we can integrate with it. We'll tell you upfront if there are gaps.
What if a client cancels last minute?
The system sends them an automated rescheduling link. If they don't respond, it flags the slot to you and offers suggestions from your waitlist. You decide whether to fill it or leave it.
Can clients book themselves online?
Yes. We can set up an online booking page that automatically checks your availability and slots into the right recurrence slot. Clients who self-book reduce your admin load even further.
How long does setup take?
Most businesses are live within 3–5 business days. If you have a large client list or complex recurrence rules (seasonal variations, multiple staff), it may take up to a week.
Does it work for part-time or seasonal businesses?
Yes. Pool maintenance in Adelaide is highly seasonal — the system handles that. Lawn care businesses, same thing. We configure the rules around your business cycle, not a generic template.
Stop Scheduling Jobs Manually
Book a free 15-minute audit. We'll look at your current client volume and schedule, and tell you exactly what automation would look like for your business.
Book Free AuditOr call 08 7100 9788